Workplace Self Screening Kits

Workplace Self Screening Kits

It’s quick. It’s easy. It’s free.

What you need to know about the program

  • The Toronto Region Board of Trade and the City of Toronto are providing small- and medium-sized businesses (those with 150 employees or fewer) in Toronto with rapid screening kits for COVID-19.
    • For businesses with over 150 employees, please order directly from the Ontario government portal.
    • For businesses outside of Toronto, please order through the chamber of commerce in the municipality your business is located. The list of rapid test distribution programs by chamber is available here.
  • Each company should assign a Screening Supervisor Designate who will be the contact person. 
  • The Screening Supervisor Designate must watch a 6-minute training video on how to administer the tests – Watch the training video. 
  • Orders can be picked up at your choice of available City of Toronto facilities.  
  • Orders are calculated to provide enough rapid screening kits to test all employees twice a week for four weeks. Tests come in boxes of 25.  
  • Reporting of results is required. More info on this is available below.  
  • Rapid screening kits can be reordered following completion of reporting requirements.
  • Businesses are responsible for the proper disposal of kits – they can not be put out with your usual waste. Please follow the guidelines on disposal included here: Safe Handling and Management of Rapid Antigen COVID-19 Testing Waste. Initially, we recommend retaining your kits as the Ontario Government and its partners work to develop additional disposal options for businesses. Please refer back here over the next few weeks for more news.

Order rapid screening kits

  • Fill out the “Order Self Screening Tests” form. 
  • Attest that you have watched the training video – Watch the training video 
  • Test kits come in boxes of 25, and the amount you receive will be automatically calculated based on the number of employees you provide in the order form (enough rapid screening kits to test employees twice a week for four weeks will be provided). 
  • Once your order is received, your pick-up time will be confirmed via email by the Toronto Region Board of Trade.  
  • If you have multiple businesses, please fill out one form per business.
  • If you have one business with multiple locations, please fill out one form covering all locations.
  • To order refills, you must first report the results of all administered tests (more information below).  

What you need to know before you arrive at the pick-up facility 

  • Please do not visit the pick-up location until you have received a confirmation email with your confirmed pick-up time. 
  • For refill orders, please ensure that you have submitted all previous test results prior to placing a refill order. 
  • To ensure public health and safety, pick-ups are designated to 15-minute windows. Please arrive on time to pick up your order. 
  • If you need to enter a City building to collect your kits, you must first self-screen for COVID-19 symptoms using the QR code posted on the door. You must wear a mask or face covering, and maintain 2 metres of physical distance at all times.
  • Please do not arrive at the pick-up facility if you are experiencing any symptoms of COVID-19 

Report your results

In order to participate in the Workplace Self Screening program, all participants must agree to report all test results on a weekly basis. 

  • Your Screening Supervisor Designate will be responsible for reporting all results.
  • Businesses are required to track their daily testing. This includes:
    • Number of rapid antigen tests used
    • Number of invalid rapid antigen test results
    • Number of individuals who tested positive with a rapid antigen test
    • Number of individuals who tested negative with a rapid antigen test
  • Results can only be submitted through this online portal.
  • Results are shared with Health Canada and the Ontario Ministry of Health.
  • Results must be reported before you can submit a refill order.

Reminder

People who test positive for COVID-19 through workplace rapid antigen screening should obtain a confirmatory PCR test at any assessment centre, preferably within 24 hours of the rapid screening test. Results for confirmatory tests conducted by assessment centres are submitted directly to Toronto Public Health.

While you wait for your confirmatory test results, you must isolate at home, whether you have symptoms or not for 10 days from the first day your symptoms started or the date of your positive rapid test if you didn’t have any symptoms.

FAQ – Rapid screening kits

How often do I have to report results?

Results must be reported every week.

All results must be reported before a refill order is submitted.

Results are reported using this online portal.

What information am I required to report?

Businesses are required to track their daily testing. This includes:

    • Number of rapid antigen tests used
    • Number of invalid rapid antigen test results
    • Number of individuals who tested positive with a rapid antigen test
    • Number of individuals who tested negative with a rapid antigen test
Is there a cost for the rapid screening kits?

No, the rapid screening kits are provided free of charge by the Ontario Government to small and medium-sized businesses of up to 150 employees.

How many tests will I receive?

Tests come in boxes of 25. Based on the number of employees you provide when placing your order, you will receive enough kits to test all employees twice a week for four weeks.

How often should I test employees?

Provincial guidelines suggest that all employees should be tested twice a week.

How is the test administered?

Rapid screening test is a non-invasive nasal swab.

Instructions:

1. Insert swab about 1 cm (0.5 in) inside nostril.

2. Rotate swab several times against the nasal wall.

3. Leave swab in place for several seconds to absorb secretions.

4. Using same swab, repeat for other nostril.

5. Immediately place in pre-labelled tube containing buffer.

Can I test an individual who is experiencing COVID-19 symptoms?

No, these tests are designed for asymptomatic individuals as a pre-screening tool.

Individuals with COVID-19 symptoms must get a laboratory-based PCR test. Click here to find your closest testing facility.

What happens if an employee tests positive using the rapid screening kit test?

A positive result on an antigen POCT is not a diagnostic result and individuals who have tested positive should follow-up with a confirmatory laboratory-based PCR testing to confirm the diagnosis. Click here to find your closest testing facility.

Who performs the test?

Specimen collection for the rapid screening test kits may be done by health professionals, or other trained individuals, in accordance with the manufacturer’s label.

Specimen collection may also be done by the person being tested (‘self-swabbing’). Guidance on how to self-administer the test is available here. Always ensure that you read and follow the instructions provided by the test manufacturer.

 

There is a requirement that screenings be supervised by your designated Screening Supervisor.

The Screening Supervisor is the person who attested to watching the 6-minute training video. The Screening Supervisor must be present during the screenings to instruct employees and ensure the procedure is followed for an accurate result.

What do I need to know to set up a testing area in my workplace?

The dedicated testing area should:

  • Be maintained at 15-30oC (room temperature)
  • Accommodate for privacy to conduct the swabbing and privacy for reading and recording the results
  • Allow for physical distancing and safety for 3 people to operate and move around the clinic
  • Be large enough to place a table for test processing (e.g., folding table with a non-absorbent surface that is easy to clean)
  • Avoid slippery or absorbent surfaces (e.g., carpeted floors, wooden tables, upholstered furniture)
  • Avoid fans and stand-alone air conditioners
Are there additional resources available?

The government of Ontario’s Antigen Screening Guidance document is available here.

The government of Ontario’s Testing Guidance update is available here.

The Mississauga Board of Trade has created an easy-to-use toolkit for businesses providing rapid antigen screening to their employees, available here.

For more information about the PanbioTM Antigen Rapid Test please visit the government of Ontario’s website here and scroll to PanbioTM Antigen Rapid Test Resources.

Please visit Frequently Asked Questions first. If you have not found the answer to your questions please email rapidscreening@bot.com.